عايز شغل

May 30th 2012, 16:17

Our client, a multinational organisation specialising in Banking products is seeking a Business Support Assistant for their new office in Doha, Qatar. The successful candidate will report directly to the Market Manager-Qatar, Oman and Kuwait.DimensionThe person will be responsible for providing administrative and secretarial support. Administrative Support to Qatar Office Effectively support CountryAccount Managers in managing the Doha officeo Manage the calendar of the Market Manager, taking into consideration the different time zones and work-week of Qatar and the rest of the worldo Organise management meetings o Prepare agenda taking of minuteso Arrange working lunches where required o Liaise with IT to ensure that technical requirements of meetings are taken care of (e.g. laptop for group webinars, presentations, videoconference)o Screen calls.Travel Coordination for Market Manager and Functional Leads Bookings and co-ordination of all travel arrangements (international and local), for Market Manager and Functional leads in the Qatar Officeo Drawing up of detailed travel itineraries for these tripso Co-ordinate travel arrangements (hotel bookings, visas, invitation letters, booking of airport transfers and ground transportation, etc.o Where necessary, liaise with other MasterCard Offices to arrange for meetings. Assist and co-ordinate in all travel arrangements for all incoming visitors for the relevant department and assisting guests in obtaining entry visas Complete Expense Reports (Travel and Entertainment) on monthly basis for Market Manager and Account Managers.General Admin Support Manage and co-ordinate monthly team events and meetings. Organise and co-ordinate any office event arrangements (Workshops, Conferences, Seminars, etc.) Preparation of MS Powerpoint presentations for the Team Extraction of Data from relevant MIS systems when required by the Team.- ie MyMPA, QMR etc. Type all memorandums and letters with a high margin of accuracy, including formatting of MS Word documents Co-ordinate orientation of new staff in the relevant departments Co-ordinate H.E.A.R.T Awards (Staff Recognition Programme) Co-ordinate internal training, including the booking of training facilityvenue, preparation of training materials, etc. Serve as administrative liaison to others within and outside the company Purchase Order creation and processing of vendors' invoices Maintaining department records.

Job Details

Preferred Candidate

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